Your "How We Hire" guidelines
What it's for
This document covers your overarching hiring process – the parts of your hiring process that should be consistent every time anyone in your team hires. Like your brand guidelines but then for hiring!
This is the go-to place for your team to find information about how your company hires. This document is especially useful when it's someone's first time hiring or if they need a little refresher on how things are done.
What's in it?
- General guidelines for each step of the hiring process - for example how we create job posts, how we do interviews, how we make offers, etc.
- Templates for each step of the hiring process - like a job description template, email templates for rejecting candidates, an offer letter template, etc.
- A list of roles that you typically include in a hiring team - so that it's clear who to involve from the beginning of a hiring process
- The hiring stages that are typically used in a hiring process - The amount of interviews and assignments you typically do
- Tips and tricks for how to do each step well - this could include links to articles that you've found to be great resources
- A list of tools you use throughout the hiring process and how they work - stuff like specific video call tools you use for remote interviews, or a hiring tool like Homerun to organize your hiring.
How to create it
You create this document one time and tweak and update it continuously. It's best to create this document as you go through the hiring process the next time you hire. So no need to prepare everything ahead of time. Instead, create as you go! This way you have the relevant context to make tough decisions about what aspects of hiring you want to standardize. It doesn't get more efficient than that!
Keep it simple to start. Don't go overboard with lists and lists of guidelines and tips. This could be overwhelming for your team who just need to be pointed in the right direction. Make it clear, organized and easy to find. So make sure it's in a logical place. It could be a Slite page, Google doc, Notion page....whatever your team is used to.
How we hire guidelines
How we hire
How we write job descriptions
How we conduct interviews
How we review candidates
Your job brief
What's it for?
This is the document you set up at the beginning of every new hire workflow. You (re)create it every time you decide to hire a new role together with your hiring team.
It's for your entire hiring team to reference as they do their part for a specific hiring round. For example, an interviewer can find the list of skills and traits they'll need to evaluate candidates on.
What's in it?
- About the job: These are the responsibilities the person in this role will have. This can include short-term objectives and long-term objectives. Don't worry, this doesn't have to be extremely well-written. It's just about making sure the info is there.
- Job title: Based on research, come up with the right job title for the role.
- About the candidate: A list of the traits, skills and experience that will make a candidate successful in the role. You can include both essential skills and nice-to-haves here.
- What you can offer: This includes a salary range, monetary perks as well as non-monetary perks like flexible working hours and team off-sites.
- Your hiring budget: You'll want to carve out a budget for the promotion of your job post, depending on what role you're hiring.
- The steps for the hiring workflow: Come up with the ways you'll test candidates for the traits and skills you've listed. What will you ask in the application, in the interviews, and assignments? How many interviews and assignment will there be? This is basically the steps of the new hire work flow which we'll get into more deeply in the next chapter!
How to create it?
Set up a template of this document that can be copied and filled in each time you want to hire someone new. That way you can create something that works best for your team and you don't have to reference this guide each time you hire (not that we mind). In the next chapter we dive deeper into when and how to fill in this document.
About the job
What we can offer
Interviews & assignments