Meet Docfield

Docfield is a fast-growing SaaS company helping organizations manage complex documents with ease. Their platform, built originally for the education sector, has evolved into a powerful Contract Lifecycle Management (CLM) tool. It all began with universities needing to create massive annual documents for every student, covering courses, teachers, and regulations. These documents took up to 9 months to prepare and involved hundreds of contributors. Docfield transformed this slow, error-prone process into one that’s structured, transparent, and easy to navigate - with built-in workflows, integrations, and legal compliance.

Now, five years in, Docfield is expanding beyond higher education and into new markets. With their first client in the UK recently signed, the team is growing and hiring across borders. But scaling comes with its own challenges, especially when it comes to hiring the right people.

A Startup at an Inflection Point

“Having nailed our initial market, our next challenge took us figuratively from the local classroom to the international boardroom and beyond,”
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-Tim Stuart, CEO of Docfield

“We began working with various customer roles across higher education, including legal specialists, compliance officers, and even CFOs. Truthfully, this meant entering a new competitive landscape with a different sales cycle and even new language requirements, as we expanded into new countries. The mission remained the same - making complex documents scalable and intuitive - but we now had to hire to strengthen our core competencies for this next chapter.”

This moment of expansion made hiring even trickier. “If you're growing beyond your comfort zone, how do you hire at a high pace while keeping the quality of candidate interactions in check?” Tim explains. Without a full-time HR person, but with urgent roles to fill and high hiring standards to maintain, Docfield needed something that could bring structure, clarity, and fairness to their process. That’s where Homerun comes in.

The Hiring Hiccups

Before Homerun, hiring at Docfield was a bit of a scramble. They were scaling fast, hiring remotely, and juggling multiple recruiters, but their process was all over the place. Their main challenges were:

• No single place to track candidate progress - leading to confusion, delays and missed opportunities.
• External recruiters lacked proper access, slowing things down.
• The candidate experience was inconsistent, making them appear less polished.
• Too much admin, taking up time that could be spent finding great people.

How Homerun Changed the Game

Five years ago, Docfield chose Homerun, and the difference was immediate. Here's how it changed the game:

• Everything in one place. Finally, all hiring-related info, from job postings to candidate comments, was centralized. With Slack integration and shared visibility, everyone stays on the same page, even external recruiters who only see what they need.
• Hiring that reflects the culture. Docfield’s culture is reflected in every job post. Homerun made it easy to design beautiful listings that showcase who they are. And they’re very Dutch at heart: lunch is sacred—phones off, no laptops, and no work talk. Just connection.
• A better candidate experience. Templates help the team respond to every applicant with care, whether it's good news or not. "It’s not nice to just get a one-liner rejection," Tim says. "Homerun helps us make those messages personal."‍
• Less admin, more hiring. Whether it’s a sudden high-priority role or long-term growth, Homerun supports fast, fair hiring. Async collaboration—comments, reviews, and feedback—happens transparently, all in one space.

The Results? A Hiring Process We’re Proud Of.

• 7 hires made in an average of 35 days.
• 20% increase in candidate satisfaction within the first week.
• A structured, fair hiring process that helps them find the right fit, fast.
• 15% less admin work for recruiters, so they can focus on people, not paperwork.

And sometimes, the impact of a well-run hiring process goes beyond the numbers.

Tim remembers one hire in particular:

"It was a chaotic time and candidates were coming from multiple channels. Without Homerun, I could’ve missed him entirely. But because everything was in one place, I spotted him, and we quickly realized he was a great fit."

That candidate turned out to be a key Product Manager - someone who now plays a major role in shaping Docfield’s roadmap and steering strategic decisions.

“In the beginning, we were hiring without clarity, not just in terms of tools, but in understanding who we needed for where we were headed. Homerun brought structure and visibility at a crucial moment. It’s not just a tool for us; it supports the way we grow, collaborate, and build our future. Our people are the core of what we do, and Homerun is right there at the center of it.”
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- Tim Stuart, CEO of Docfield

Looking Ahead

Docfield is now growing geographically and strategically. With their first UK client on board and more to come, hiring will only get more complex. But one thing is certain: Homerun will remain their right hand in the process.

“With Homerun, hiring at Docfield now feels like an extension of our company culture - thoughtful, streamlined, and human. As we continue growing, we’re excited to keep refining our process, making sure every hire is a great one."
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-Tim Stuart, CEO of Docfield

Want to build a hiring process that works as smoothly as your business? Homerun makes it happen.