After creating a job post, advertising your open role, reviewing job applications and conducting interviews, it’s time to officially tell your future new teammate they’ve got the job. 🎉 That means it’s time to put together your job offer letter.
But first, what is a job offer letter email? A job offer letter is a formal message that you send to a future new hire letting them know they’ve been chosen for a specific role within your company. It’s an exciting step in a candidate’s journey with your business and a fulfilling finale to your recruiting work.
Use these job offer templates when you need to share the good news with your superstar candidate and follow the best practices to make sure you make an excellent impression.
✨ Check out our other job offer letter templates for a variety of tones (standard, formal, casual) and situations (hiring for a part-time position, an internal job offer, paid internship, and more).
You can choose to send your job offer letter email to your soon-to-be teammate as an email attachment in the form of a PDF. This is also a great way to inject some of your employer branding into the offer (think: employee benefits details and other useful documents a potential new hire would like to see). To send this letter, write a brief message in the email body introducing the document attached.
Here’s an example of what you could write in the email body as you attach the job offer:
The email job offer letter attachment itself should include the following:
Here’s a template you can use and customize for your job offer letter PDF:
If you’d like to forgo the job offer as an email attachment, you’ll paste this job offer letter in the body of your email instead. Your new hire will be able to see the offer details as soon as they open up your email.
☝️ Before you hit send on your job offer letter email and begin to wrap up the hiring process, there are a few things you should be sure to do: