Plans change and sometimes interviews need to be canceled. It’s not ideal for either party, but it happens! And when it does, it's important to handle it with care and consideration to maintain a positive candidate experience (even if the candidate is no longer moving forward in the hiring process).
After all, how you handle the cancelation can impact the candidate's impression of you and your company, including their willingness to apply for future opportunities. That’s why we’ve rounded up some tips on how to cancel an interview professionally and most importantly, three interview cancellation email templates that will go a long way in showing candidates you care even if you have to cancel. 🙈
It’s simple! When canceling a job interview, focus on being clear, transparent and considerate of how the candidate might feel missing out on this job opportunity. Here are three cancelation email templates employers can use for different situations that do just that:
<div class="inpage-callout-container"><p class="inpage-banner-text">💡 Want to make recruitment emails even easier? Pop this email template into Homerun's ATS and communicate with candidates like a pro.</div></p>
📣 Once you've rescheduled your interview, be sure to check out the best practices on how to conduct a job interview!
📣 Find more hiring templates for the best candidate experience like this schedule email template.
No, it’s not. Plans change, mistakes happen and unforeseen circumstances come up. So it’s completely okay to cancel an interview with a candidate as long as it’s done with care, consideration and respect.
Here are the most important things to keep in mind when canceling interviews as a hiring manager:
A hiring software like Homerun can help you reduce interview cancellations by organizing your hiring process in one clear overview.