Administrative Assistant Job Description

What is an Administrative Assistant? An Administrative Assistant is a professional who provides administrative support to their team mates. They assist in the daily operations of organizations across multiple different industries, including finance, tech, health care, etc. They answer phone calls, take messages, file paperwork or online databases, organize meetings and meeting notes, manage schedules and office supplies and more. Think of an Administrative Assistant as the glue to a business — they keep everything together with their top-notch organizational skills and attention to detail.

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Administrative Assistant

We're looking for a

Administrative Assistant

to join

our fully remote and mission driven team.


Administrative Assistant

Administrative Assistant Responsibilities

About the job

As an Administrative Assistant at <company name>, you'll be responsible for providing administrative support to the team and assisting in the company's daily operations. You will greet clients warmly in person and over the phone, direct phone calls, take messages and respond to questions. You'll also be responsible for maintaining and updating databases and filing systems, coordinating and organizing events and meetings, taking detailed meeting minutes, handling incoming and outgoing mail and packages, making travel arrangements, providing customer service, managing expenses and budget. In addition, you'll be responsible for providing general administrative support as needed to keep things running smoothly. As our administrative assistant, you will play a key role in helping the team run smoothly and achieving our goals. Ultimately, you'll be working closely with the team to make sure everything gets done efficiently and effectively and you'll be an important part of the team's success!

Administrative Assistant Job Specification

About the candidate

• You know how to use computer software and systems like word processing, spreadsheets, and email.
• You have good communication skills (written and verbal) and can talk to clients, customers, and colleagues in a clear and professional way.
• You pay attention to detail and can keep track of schedules, meeting notes, and office supplies.
• You are organized and can manage your time and prioritize tasks.
• You are good at solving problems and figuring out solutions.
• You have strong customer service skills and can be friendly and helpful when talking with customers or clients.
• You are flexible and can adapt to different tasks and situations.
• You take the initiative to identify and solve problems or issues.
• You work well with others in a team environment.
• You are professional and can keep confidential information private.
• You have experience with record keeping and data management.

Description of your company

About the company

Example: We're an agency that strongly believes in curiosity, equality and creativity. We love to build digital products in close collaboration with our target audience in order to have a positive impact on the world with tech. We highly value an open mind, collaboration and ownership in our team. So if you take pleasure in trying to solve big societal problems with technology, then join our team of activists, creatives and tech

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Administrative Assistant

We're looking for a

Administrative Assistant

to join

our fully remote and mission driven team.


You’ve got your

Administrative Assistant

job description!

But what else could you include in your job post?


About the company

A section shortly describing what your company does and what your values are.


Perks & benefits

Show candidates what’s in it for them along with the salary range you have in mind.


DE&I statement

Displaying your commitment to diversity statement on a job description shows potential applicants you’re serious about DE&I.


The hiring process

Shortly describe the steps of the hiring process. For candidates it can be hugely helpful to know what they're in for when applying.


Visual elements

Show job applicants what it's like to work at your company and make it visual! Add a gallery of team photos, logos of your tech stack and photos of team events.


Job application form

Don’t have applicants email their motivation letter. Instead, use a well-designed application form asking candidates the info you’d like to know.

There’s a lot more to your job post than just the description…

Check out our Job Description Guide for more tips on how to choose the right style and format for your job post as well as suggestions for what else to include in your job post.

Also, find out how to easily create beautiful, meaningful and modern job posts with Homerun.


What skills do you need to be an Administrative Assistant?

Administrative Assistants need organizational skills, attention to detail, communication skills, time management abilities, proficiency in office software (such as Microsoft Office Suite), multitasking capabilities, problem-solving skills and discretion with sensitive information. They should also be experts at record keeping, meeting minutes and phone call management.

What are the main duties and responsibilities of an Administrative Assistant?

The most important duties of an Administrative Assistant include managing correspondence, scheduling appointments and meetings, organizing files and documents, handling incoming calls and emails, making travel arrangements, preparing reports and presentations when necessary, maintaining office supply stocks and providing general administrative support to the team or executive they work with.

How do you hire an Administrative Assistant?

Great question! Hiring an Administrative Assistant involves defining the job requirements, creating an engaging job description, advertising the job on job boards and your career page, reviewing resumes and applications, conducting interviews, assessing candidates' skills and fit for the role, checking references and extending a job offer to the selected candidate. Using an ATS like Homerun will make the entire process easier from start to finish.

Who does an Administrative Assistant typically work with?

An Administrative Assistant typically works closely with executives, managers and other team members within an organization. It's also typical that they'll have to interact with clients, vendors and visitors to the office (if you have one!). Additionally, Administrative Assistants often collaborate with other administrative staff and support departments to ensure the smooth operation of office activities (think IT or delivery people).

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